Collaboration
5 Tips to Improve Cross Functional Collaboration in a Remote Team
Cross-functional collaboration is vital for the success of a remote team. Unfortunately, according to a study published in the Harvard Business Review 75% of the time, a cross-functional team is dysfunctional.
Yet, OWL Labs claimed that in 2019, individual contributors in the United States were 20% more likely than average to work remotely full-time.
The rise of remote work has ushered in a new era of team dynamics where geographical distance is no longer a limitation in access to top talent. America is particularly fast-tracking through the curve in remote working. With that in mind, finding ways to improve cross-functional collaboration between the disciplines on your team becomes increasingly important as online workers’ demand and accessibility continue to increase. The ability to collaborate well across departments is now key to ensuring that virtual teams are not only productive but also innovative and adaptable.
Ultimately, strong cross-functional collaboration in remote teams leads to better problem-solving, faster decision-making, and a more cohesive working environment that can have a significant impact on the bottom line.
Importance of cross-functional collaboration
A cross-functional team is a group of team members from various departments that combine diverse skill sets to work on a project or pursue a shared objective.
Being in a cross-functional team has many advantages, but it also has drawbacks for any organization.
A cross-functional team may feature individuals who each bring conflicting work methods and working approaches to the table.
Cross-functional collaboration promotes efficiency within the company, lowers expenses, and fosters adaptability and innovative problem-solving. Most importantly, it keeps everyone focused on the long-term objectives of the business.
Project managers and team leaders must establish ground principles for the group, lay out a precise procedure for making decisions, and promote open communication and flexibility to overcome these obstacles.
However, it’s essentially important and advantageous if executed properly.
A cross-functional team collaboration can help team members achieve the following:
- Teamwork makes the dream work
- Team members are more productive
- Team members learn from each other
- Diverse ideas and skill sets are brought to the table
- Employees can build better leadership skills
Tips on improving cross-functional collaboration
The reality is that an effective cross-functional team necessitates trust.
Building a trusting relationship with someone when you labor in the same space together is challenging enough.
When teams from various departments are working together, this challenge gets progressively harder.
We’ve compiled a list of 5 easy steps that have helped us create a genuinely collaborative environment to give you ideas on how you can improve cross-team collaboration in your company.
Clear task-handling guidelines
Clear guidelines on how to handle project tasks are vital for organizing a cross-discipline team and enabling them to collaborate effectively.
Simple organizational steps such as color-coding tasks in your team app based on ownership, or the skill sets required, and assigning sub-tasks to individual team members, help everyone know which tasks they need to focus on.
Additionally, you should also have a system in place that everyone follows for noting the priority and deadline of each task. This helps the team to work together on the most important tasks to ensure progress isn’t held up.
Similarly, get everyone on your team into the habit of updating tasks with the latest progress and marking tasks as in progress when they get started on them. This helps encourage a more proactive approach to cross-functional collaboration by keeping team members updated on what their colleagues are working on.
Chanty provides each team member with personalized feeds for their messages and tasks, making it easy to prioritize each individual’s workload while keeping them updated on other tasks that might need their skills.
Making sure everyone starts their day with clear tasks and priorities, and an awareness of their colleagues’ progress, enables them to work and collaborate more efficiently. Jumping between tasks can cost as much as 40% of your team’s daily productivity, so clear prioritization can have significant benefits.
Expand your communication methods
Your team can’t collaborate if they can’t communicate effectively. 30% of projects fail due to poor communication. There are a variety of methods remote teams can use to keep in touch. These include:
Team chat apps
Business messaging apps are crucial for the day-to-day discussions and updates that keep a project running smoothly. In addition to private and group messaging functions, team chat apps offer a range of tools and integrations that help you manage tasks and schedule work.
These features can help your team members take the initiative in organizing collaborative work by creating tasks themselves and inviting colleagues to them. For example, Chanty lets users turn any message into a task, making discussions and feedback flow seamlessly into collaborative tasks.
VoIP and video calling
VoIP and video calls can take up too much time as a daily communication channel, however in critical discussions and personal meetings these can enable team members to communicate with more clarity and understand each other better through intonation and facial expressions.
The ability to take screen recordings and share a screen over video calls is a vital collaborative tool, enabling team members to demonstrate features, changes and feedback visually to the rest of the team.
When you are talking and seeing the colleague you are communicating with, it is easier to get your point across. 87% of remote workers feel more connected to their team thanks to video conferencing.
Text messaging
Texting is very useful for sending out critical alerts, updates, and reminders to your team. In a study by West Virginia State University, participants were 4 times as likely to prefer receiving important updates and notices via text.
By scheduling important messages and integrating an SMS app with your other productivity tools, you can ensure team members never miss an important message. To avoid disrupting employees’ private time in a remote team, make sure to use a texting app that automatically takes time zones into account when scheduling messages.
Each communication channel offers unique benefits, so make sure you use each to its strengths.
Create a culture of knowledge sharing
A key component to successful cross-functional working is unobstructed knowledge throughout teams. Having members from each team contribute insight and expertise keeps the departments intertwined and avoids information becoming walled up within itself. This not only enables the information to be more shared, but also creates the team a more effective problem-solver and innovator. Each member brings something unique to the table, and the more that is shared around, the higher the collaborative decision-making.
One of the best ways to facilitate this is by setting up spaces for knowledge sharing. Experiment with establishing channels where people can share valuable articles, tips, or good project experiences. These could be as simple as a Slack channel for best practices or even something more formalized such as a knowledge base accessible to everyone. The idea is to make it easy for people to share and find what they need.
Incentivizing the practice will also increase participation. Recognition and rewarding people who contribute valuable information, either through shout-outs at team meetings or through a more formal reward system, enforces the notion that knowledge sharing is an important aspect of the team culture. When people understand that their contributions are valued, they’re more likely to continue sharing, and therefore it becomes an organic and sustainable aspect of team dynamics.
By building a culture where everyone shares knowledge, you build a better, more robust team that can bounce back from adversity faster and better.
Create teamwork opportunities for cross-functional collaboration
Improving cross-functional collaboration in a remote team requires proactively scheduling meetings and discussions between the different disciplines in your team. In addition to opening group discussions in your chat app to solve specific problems or work on tasks, give weekly updates on project progress.
Encourage team members to do the same, updating the team with their milestones and roadblocks. This makes it easier for employees to see where a colleague needs help and step in before the project falls behind schedule. A brief weekly check-in meeting with your team helps your team stay motivated in addition to avoiding delays.
An off-topic chat channel is also important in a remote team. It enables employees to build relationships with each other, which can impact their willingness to share ideas and feedback. Isolation can be a major communication challenge for remote workers, so encouraging friendly conversation is also important for maintaining a healthy and productive team.
Reward achieved milestones and goals within each project
Rewarding goals and milestones helps foster team spirit by giving the team opportunities to notice and congratulate each other’s work and achievements.
Everyone enjoys getting recognition for their efforts, and in addition to the boost to morale and productivity, this also helps team members see how their work fits into the bigger picture.
Furthermore, individuals will have more confidence to provide their input in group discussions, enabling the team to benefit more from their skills and perspectives. While you can’t always put every suggestion into practice, making it clear you value everyone’s input will lead to team members sharing their ideas more often.
Teams that communicate effectively are 4.5 times as likely to retain their best employees.
Encourage cross-department pairing or mentorship
Pairing team members from various departments is a good method to build a more unified and powerful team. When people of various functions meet and interact with one another, they have a firsthand understanding of the role, problem, and priority of one another. Such interaction not only generates mutual respect but also encourages better communication between departments.
Pairing or mentoring allows employees to leave their usual area of activity and get a broader idea of how the business operates. For example, a marketing individual is able to better understand the technical details of the business through being paired with a developer, and a finance staff member is able to understand more about what customers require through being paired with a sales person. These interactions create a more holistic view of the firm, encouraging workers to think beyond their own functions and collaborate better.
Mentorship initiatives are especially money well spent for establishing long-term relationships between departments. They provide a structured means through which workers can learn from each other, challenge things, and share pointers. Not only can a successful mentor advance the career of his or her mentee, but he or she also helps get his or her mentee oriented with the big picture of the company. This can lead to improved coordination between teams and improved cooperation.
Through buddy pairing or mentorship, the employees will be more at ease requesting help, sharing ideas, and stepping in where others require help. Such a collaboration creates a closer team relationship and eventually delivers better project outcomes.
Scheduling in a remote team
Remote teams give you access to talent across the globe, but you also need to consider time zones. In a small team, having a 10-hour time difference between team members could be a major productivity killer if their work needs lots of feedback or input from other team members.
Wherever your team members are located, try to coordinate at least a few hours of crossover between team members’ working hours. Otherwise, team members could be waiting until their next work day to get a reply to each of their messages.
On a cross-functional task or project, that can make even simple tasks take far longer than they should.
In a global team, holding meetings or group discussions can mean that someone has to get up early or attend the meeting late in the evening. To some extent, this is a necessary sacrifice, but don’t expect your workers in distant time zones to make that sacrifice every time.
This can leave them feeling treated unfairly or a less valuable team member, making them less willing to share ideas and collaborate.
Remote working technology potentially gives you 24/7 access to your team, but it might not be a good idea to use it this way. If your team members feel expected to be online and available to reply at any time, they could find it difficult to relax and recharge.
85% of remote workers chose remote work to have greater flexibility with their time, so avoid encroaching into your team’s offline time outside critical situations. According to a 2019 Buffer survey, unplugging after work is the biggest challenge for remote workers.
Why you should implement cross-functional collaboration
There are plenty of ways to keep a remote team focused and working together on a project. Improving cross-functional collaboration involves providing the tools to communicate effectively in every situation, setting clear expectations and responsibilities, and building an environment that encourages and supports open communication and discussion by recognizing and rewarding achievements.
When used correctly, cross-functional collaboration can significantly increase both productivity and innovation. It combines diverse expertise from multiple departments into cross-functional teams to creatively solve a given problem or project. Innovative ideas would be unlikely to come from a team made up of people from just one functional area. Collaboration makes participants work together for a common interest, which motivates individual employees with a heightened desire to participate in whatever is put forward.
With a global team, you can avoid potential efficiency problems by scheduling your team’s time so they can communicate and making sure everyone feels treated fairly to avoid demotivation. The cross-functional collaboration will also make the team more adaptable and flexible. Exactly for these reasons, cross-functional teams, with their wider access to people’s expertise and knowledge base, have the potential to respond to many different challenges and changes and adjust strategies as they are more resilient in times of change.
Besides, working across functions improves knowledge sharing and encourages continuous learning. When team members from different functions work together, they often get exposure to areas they would not normally be exposed to, thus widening their horizons about the business and developing their professional skills. This does not only benefit the individuals but also the team as a whole, making them more versatile and skilled.
Most importantly, successful cross-functional teams foster closer, less fragmented relationships within an organization, which can lead to a more inclusive and collaborative culture. Cross-departmental collaboration will also boost team morale; people get excited when they can work as part of a diverse mix, where many different kinds of people bring different kinds of strengths to their work.
Final note
Improving cross-functional collaboration between remote teams is the way to ensure productivity, innovation, and team spirit. You can keep your team aligned and motivated by establishing crystal-clear guidelines on each task, extending channels of communication, and holding regular check-ins. Recognizing achievement while respecting time zones further solidifies collaboration, building an effective, cohesive remote team. Armed with the right toolset and methodology, cross-functional collaboration could be your panacea for getting your remote team working at full capacity.
Ready to take your remote team collaboration to the next level? Try these tips today and your team will thrive, no matter where they are.
Collaboration
What Is Favoritism At Work and How to Deal With It?
Imagine your boss put a salesperson forward for promotion. It can all be motivating until you find out that this salesperson doesn’t have the best performance record compared to other candidates.
Turns out… they spend a lot of time with the boss outside of work.
Today, it might sound like an isolated case, but it’s not. Favoritism at work is more common than most people think. You can work hard and always give your best, yet still go unrecognized just because you’re not a favorite. In fact, a survey by SideHustles.com found that 9 in 10 employees have witnessed favoritism at work, and 1 in 4 say it happens all the time.
Understanding workplace favoritism is key, whether you’re in HR, a leader, or just part of the team. This awkward and unfair situation can tank morale and productivity since employees might feel their hard work doesn’t matter.
Fortunately, the problem can be fixed with the right education. Once you can identify it, you can take the necessary action to ensure better practices are followed in the future.
What is favoritism at work?
One of the obvious signs of favoritism at work is when the boss plays favorites, giving extra perks, promotions, or attention to certain employees not because of their stellar performance but because of personal biases or relationships.
It’s like the workplace version of being the teacher’s pet, except way less cute and way more unfair. Just imagine doing all the heavy lifting while someone else gets the gold star just for hanging out with the boss after hours.
Favoritism at work might not be just a minor annoyance because it can seriously mess with workplace morale and culture. When employees see that hard work and talent aren’t the keys to success, it can lead to frustration and disengagement. Why bother putting in the effort if the rewards go to the boss’s buddy anyway?
t’s not just a matter of frustration – favoritism has real, measurable consequences. A study published in Sustainability found that favoritism acts as a significant workplace stressor, harming employees’ perception of the organization. Over time, this can lower morale, reduce motivation, and even undermine efforts to build a sustainable, high-performing workforce
Signs your boss plays favorites
Sometimes favoritism hides in plain sight. You might sense that something is off – certain people seem to have it easier, while others keep hitting invisible walls. Here are a few signs your boss might be playing favorites:
- The same people always get the spotlight. Whether it’s important meetings, new projects, or public praise, one small circle seems to get all the chances.
- Rules bend for a few. Deadlines, performance expectations, or company policies suddenly become flexible when a favorite is involved.
- Private conversations happen often. You notice frequent closed-door meetings or personal chats that others aren’t part of.
- Feedback and recognition aren’t consistent. Some employees get regular encouragement and coaching, while others are left guessing.
- Social favoritism leaks into work. Hanging out after hours or personal friendships seem to influence professional decisions.
- Team morale drops. You start hearing more quiet frustration or see colleagues pulling back from collaboration.
Spotting these signs early can help you decide how to respond – whether that means addressing the issue directly or protecting your own growth and motivation.
How can employees deal with favoritism at work?
So, you’ve spotted favoritism in the office. Now what?
Dealing with favoritism at work can be tricky, but here are some steps to help you navigate this awkward terrain and keep your sanity intact.
Stay professional
First things first, keep your cool. It’s easy to get frustrated or angry, but maintaining professionalism will serve you better in the long run. When someone in the office plays favorites, take a deep breath and focus on handling the situation calmly and rationally.
It’s tempting to vent your frustrations to coworkers, but office gossip can backfire. Not only does it contribute to a toxic work environment, but it can also damage your reputation. Keep conversations about favoritism constructive and focused on finding solutions.
Continue to perform your job duties to the best of your ability. Show up on time, meet deadlines, and participate in team activities. Concentrate on your tasks and performance while it’s easier said than done. Let your professionalism and work ethic shine through, even if it feels like your efforts aren’t being recognized. Stay updated with YouTube trends to find new ways to stay motivated and inspired in your work.
Always stick to the facts. Avoid letting emotions color your observations. For example, instead of saying, “My boss hates me,” say, “On three occasions, my boss assigned high-profile projects to less experienced colleagues.”
Document everything
Whenever you observe an instance of favoritism, note the exact date and time. This helps establish a timeline and shows that favoritism is not a one-time event but a recurring issue.
Look for patterns in the favoritism. Does it happen with certain types of tasks, projects, or in specific situations? Documenting these patterns can help you identify and demonstrate systemic issues rather than isolated incidents.
Write down exactly what happened in each instance. Be specific about the actions or decisions that indicate favoritism. For example, “On July 5th, during the team meeting, the boss assigned the lead role on the new project to John, despite my prior experience and expressed interest.”
You can also include instances where you have gone above and beyond in your role to show your commitment and contrast with the favoritism you’re experiencing.
This clear, factual evidence can support your case when discussing the issue with your boss, HR, or higher management. It is more likely that your concerns will be taken seriously and addressed appropriately.
Communicate
If the issue persists and directly talking to your boss isn’t an option, take your concerns to HR. Frame your concerns using “I” statements to express how favoritism affects you personally without sounding accusatory. This helps to keep the conversation constructive.
For example, rather than saying, “You never recognize my work and always favor John,” say, “I feel overlooked when my contributions aren’t acknowledged, and it impacts my motivation.”
Explain how the favoritism is affecting your work and the overall team morale. Highlight the broader implications, such as decreased productivity or lowered team spirit, to emphasize the importance of addressing the issue.
Don’t forget to always provide specific examples of favoritism rather than making general statements. Refer to your documentation to cite specific incidents, dates, and actions.
Or, you can ask for regular feedback on your performance. This shows your commitment to improvement and also provides a benchmark for your achievements. If possible, request feedback in a written form to create a paper trail of your progress.
Consider your options
If favoritism is deeply ingrained and impacts your career growth, it might be worth considering other opportunities within or outside the company.
If you’ve tried everything you can to deal with it but always come up short, the best move for your career is to find a place where your talents are recognized and appreciated.
To prevent this from happening again, make sure that before applying for a new job, you thoroughly research the company culture and values. Seek out reviews from current and former employees, look for any red flags in how they handle promotions and recognition, and consider asking about their policies on performance evaluation during your interview.
on your performance. This shows your commitment to improvement and also provides a benchmark for your achievements. If possible, request feedback in a written form to create a paper trail of your progress.
What can HR do with favoritism at work?
It’s HR’s job to make sure that fairness and equity are prioritized in the workplace. To tackle favoritism issues effectively, HR professionals should have policies and practices that promote transparency, meritocracy, and equal opportunities for all employees. Here are some best practices that HR can use to deal with favoritism at work.
Transparent and fair promotion criteria
When promotion criteria are transparent, they are communicated to all employees– so it leaves no room for ambiguity or misunderstanding. If needed, you can create explainer videos to clarify the promotion criteria further so that everyone understands the expectations and processes involved.
This makes sure that every team member understands the expectations and benchmarks they need to meet in order to advance in their career.
Fair promotion criteria are based on objective measures of performance, skills, and qualifications relevant to the role. This means that promotions are awarded based on merit and demonstrated capability rather than subjective factors like personal relationships or favoritism.
When both transparency and fairness are upheld in promotion criteria, employees feel motivated to strive for excellence knowing that their efforts will be fairly recognized and rewarded.
Promote team-building initiatives
Effective team-building initiatives can be activities like team outings, workshops, knowledge sharing, retreats, and collaborative projects. These activities provide opportunities for employees to interact in a relaxed and informal setting, away from the pressures of daily tasks.
When employees participate in team-building exercises, they can learn to appreciate each other’s strengths, build trust, and develop effective teamwork skills.
Not only that, team-building initiatives can help break down barriers between different departments or hierarchical levels within the organization. It would be much easier for employees from diverse backgrounds to collaborate on tasks or solve challenges together. This, in return, will promote cross-functional understanding and alignment towards common goals.
Use workplace surveys
Surveys allow HR to monitor the prevalence of favoritism indirectly. Questions about team dynamics, perceived fairness in decision-making, and trust in leadership can indicate whether favoritism may affect morale or perceptions within the workforce. Patterns or trends in survey responses can highlight areas where further investigation or intervention may be necessary.
Not to mention that workplace surveys also encourage transparency and open professional communication. When employees feel their opinions are valued and confidentially collected through surveys, they are more likely to provide honest feedback.
Allow employees to report favoritism anonymously
Anonymity removes barriers that might prevent employees from speaking up about instances of favoritism.
Knowing that favoritism can be reported anonymously fosters accountability among managers and leaders. It allows them to share their concerns freely without fear of retaliation or bias. All of this will promote a more open and honest workplace culture.
To effectively implement anonymous reporting of favoritism, HR should establish clear guidelines and procedures for employees to submit reports confidentially. This includes providing multiple reporting channels such as anonymous online forms, dedicated hotlines, or third-party platforms.
Key takeaways on favoritism at work
Favoritism can quietly damage even the healthiest workplace culture. When it’s left unaddressed, it chips away at trust, motivation, and teamwork. But it can be prevented when everyone – employees, leaders, and HR – takes responsibility for fairness.
Here are a few reminders to keep your workplace balanced:
- Be aware and stay factual. Recognizing favoritism early makes it easier to address calmly.
- Keep your integrity. Continue doing your best work and avoid gossip or emotional reactions.
- Communicate the right way. Use clear, respectful language when bringing up concerns.
- Leaders must stay transparent. Decisions about projects, pay, or promotions should be based on clear performance metrics.
- HR should create safe feedback channels. Anonymous surveys, open discussions, and fair evaluation systems make favoritism less likely to thrive.
Fairness builds strong teams – and strong teams build great results.
Collaboration
9 Tips to Adapt Collaborative Work for Remote Employees
Nowadays, virtual spaces are the primary medium for interaction – so the importance of collaborative work cannot be overstated.
The statistics say, the shift to remote work poses unique challenges for HR managers. Adapting to the digital era requires more than just embracing technology, it demands innovative strategies to ensure teams stay connected, aligned, and engaged.
In this article, we’ll explore 9 steps managers can follow to enhance collaborative work in remote teams. From implementing real-time collaboration platforms to supporting mental well-being, these strategies can serve as a roadmap for creating a virtual work environment that promotes trust, unity, and success.
Let’s delve into the details and find out how these strategies can transform collaborative work from a challenge to an opportunity.
Step 1: Implement real-time platforms for collaborative work
Real-time collaboration platforms enable instant conversations, build camaraderie, and connect remote teams. Consider popular platforms like Chanty, Slack, or Zoom for:
- fostering team unity, mirroring informal exchanges found in a physical office
- promoting fast problem-solving as team members can quickly reach out for help, bypassing email delays
- improving information flow by allowing instant file and resource sharing.
To make the most of collaboration platforms, create dedicated channels for specific teams and projects to work collaboratively, ensure targeted information sharing, and avoid information overload.
Use emojis to convey tone and provide context in virtual communication, where tone and facial expressions might be lost. But, don’t neglect the importance of face-to-face interactions – hold regular video conferences and virtual team-building activities to maintain personal connections without a hint of favoritism at work. Whether it’s a virtual trivia night, a remote escape room, or a simple virtual coffee break, these activities are the key to keeping your team connected and engaged.
Step 2: Encourage regular virtual meetings
Virtual meetings offer you the perfect space for idea sharing and discussion, ensuring alignment on goals and providing a direct communication channel – just like in-person interactions in a physical office setting.
For engaging meetings and team bonding, consider these:
- Kick off with icebreakers: Begin meetings with so-called icebreakers or team-building exercises to relax attendees and foster camaraderie.
- Incorporate polls: Use polls to quickly gauge team opinions and encourage engagement.
- Use breakout rooms: Breakout rooms are perfect for smaller group discussions, allowing for more intimate conversations and ensuring everyone has a chance to voice their thoughts.
For successful virtual meetings, it’s crucial n ahead. Begin by setting clear agendas – share discussion topics beforehand to help participants prepare and create more structured, productive sessions. Next, assign roles: designate a facilitator to guide the conversation, a timekeeper for punctuality, and a note-taker to record outcomes.
Lastly, prioritize time management. Keep your meetings concise, stick to the agenda, and avoid going off on tangents. This respects the attendees’ time and ensures a focused and productive discussion.
Step 3: Promote active participation in the collaborative work
Active participation is a key element in creating a sense of inclusion within your team. When every team member feels heard and valued, it fosters trust and encourages the open sharing of ideas and input. This not only supports collaboration but also enhances discussions and contributions to problem-solving and decision-making.
Here’s how you can encourage active participation in your team:
- Adopt a “round-robin” approach: Implement a system where each team member gets a chance to share their thoughts or updates. This way everyone has an opportunity to contribute and you prevent just one or two voices dominating the conversation.
- Assign roles to team members: Give each person specific responsibilities during meetings or discussions, like facilitator, timekeeper, or note-taker. This not only keeps the meeting organized but also involves multiple team members in the process, encouraging active participation.
- Ask open-ended questions: Inspire team members to share their perspectives and elaborate on their thoughts with open-ended questions. You’ll avoid just a yes or no answer, which can lead to deeper insights and more meaningful discussions.
The benefits of active participation are numerous. When team members feel included and valued, it boosts morale and fosters a positive work environment, increasing motivation. This sense of inclusion also enhances engagement, making team members more invested in their work.
By promoting openness and active participation in work processes, you’re building a culture of inclusion, collaboration, and mutual respect. In the long run, you’ll have a more engaged, motivated, and productive team.
Step 4: Establish clear guidelines for collaborative work
In a remote work setting, clear guidelines for collaborative work are your crucial roadmap to navigate the challenges of the virtual workspace. They’re not just rules, they’re your way of defining expectations for information sharing, and collaboration.
Here’s how you can implement effective collaborative work guidelines:
- Set response times for different communication channels, such as responding to emails within 24 hours and Slack messages within two hours.
- Specify the appropriate communication channels for various purposes — for example, using Slack for team updates and casual conversations, email for formal communications, and video calls for in-depth discussions or team meetings.
- Check different communication models and try to apply the most appropriate one
- Encourage team members to use a consistent, professional, courteous, and respectful tone in their communications and provide examples to clarify expectations.
- Define file-sharing protocols, including using secure platforms like Dropbox or Google Drive, and offer guidance on file naming conventions and version control.
- Outline best practices for data security, such as not sharing sensitive information via email, using secure Wi-Fi networks, and employing strong, unique passwords.
- Promote a transactional model of communication.
- Provide tips for managing message overload, like using specific channels for different topics, muting non-essential notifications, and setting “Do Not Disturb” periods for focused work.
As a result, your team will enjoy smoother collaborative work, better organization, and a more successful remote work culture.
Step 5: Recognize and celebrate achievements
Recognizing and celebrating achievements is more than just a nice gesture; it’s a powerful way to strengthen collaborative work in your remote teams.
When you acknowledge accomplishments, you’re doing more than just saying “Good job”. You’re boosting team morale and making members feel valued and appreciated for their contributions. This recognition promotes a sense of pride, spurring individuals to continue working collaboratively towards shared goals.
Moreover, celebrating successes in team meetings or workplace chats stimulates conversation and interaction among team members, enhancing collaborative work and creating a more connected team environment.
Here are some recognition strategies you can try:
- Virtual awards: Host virtual award ceremonies to recognize achievements with virtual awards or certificates, whether monthly, quarterly, or yearly.
- Team shout-outs: During team meetings or group chats, give shout-outs to team members who have made significant contributions.
- Sharing success stories: Share success stories in team channels to showcase achievements and highlight their impact on the organization.
Remember, it’s crucial to acknowledge both individual and team achievements. Recognizing individual contributions highlights unique skills and efforts, while celebrating collective efforts reinforces the significance of collaboration and teamwork.
Step 6: Facilitate collaborative work skills
Encouraging your team members to refine their skills is more than just a way to improve their performance – it’s a way to empower them to be more effective contributors and enhance collaboration within your remote team.
Developing skills is essential for your remote teams, and here’s why:
- Better collaboration: When team members learn new skills, they’re more equipped to work collaboratively, share insights, and contribute to the team’s overall success.
- Improved communication: Enhancing communication skills enables your team members to express their ideas more clearly, listen more effectively, and engage in more productive conversations.
- Stronger teamwork: Skill development empowers your team members to work collaboratively and adapt to changing dynamics with ease.
Provide your team with access to resources that offer a wide variety of courses on topics such as leadership, collaborative work, and project management. It allows team members to learn at their own pace and apply new skills directly to their work.
Coursera is another great resource, offering courses from top universities and organizations on topics like collaborative work and teamwork. These courses provide valuable insights from industry experts and can be an excellent resource for your team.
Additionally, encourage team members to lead training sessions on relevant topics to promote knowledge sharing and enhance collaboration. This not only helps team members learn from each other but also fosters a culture of continuous learning.
Step 7: Promote virtual collaboration tools
Collaboration tools are essential for enabling teamwork – they provide a shared platform for project management, task tracking, and document sharing, allowing your team members to work collaboratively, even from different locations.
Moreover, these tools come with built-in messaging and communication features that facilitate communication, real-time updates, and project discussions among team members. When everyone can see shared goals, track progress, and contribute to team success, team cohesiveness is improved.
Consider using organizational tools such as Chanty for collaborative work and task management, Asana for project management, and Google Workspace for a comprehensive suite of real-time document collaboration tools like Google Docs, Sheets, and Slides. These platforms can greatly improve teamwork and efficiency in remote settings.
To maximize the benefits of collaboration tools, follow these best practices:
- Set clear task ownership: Assign tasks to specific team members, ensuring everyone knows their responsibilities and can be held accountable for their contributions.
- Maintain updated documentation: Keep all documentation, such as project plans, task lists, and meeting notes, current in your collaboration tools, providing everyone with the latest information for informed decision-making.
- Integrate tools for seamless workflows: Incorporate collaboration tools with other essential team tools, such as communication platforms or file-sharing services. This integration creates a smooth workflow and allows for easy access to information from multiple sources.
By doing so, you’re not merely simplifying teamwork. Instead, you’re cultivating a culture of collaboration and teamwork that will be a key driver of your team’s success.
Step 8: Seek feedback on collaboration processes
Creating a feedback loop for communication processes is more than just good practice – it’s your key to continuous improvement, refining collaborative work, and building team trust.
There are several methods you can use to collect feedback, but combining them gives you a comprehensive understanding of your team’s communication needs and preferences:
- Anonymous surveys: These provide a safe space for honest feedback. Your team members can share their thoughts without fear of judgment, giving you valuable insights into areas that need improvement.
- Open forums: Encourage transparent dialogues and team interaction by holding open forums. This not only gives you feedback but also creates a sense of ownership and involvement among your team members.
- Individual check-ins: These offer deeper insights into unique perspectives and allow for more personalized sharing. By checking in with each team member individually, you show that you value their input and are committed to understanding their needs.
However, gathering feedback is just the beginning. The magic happens when you take action and make meaningful changes. Recognize and acknowledge the input from team members, and involve them in the decision-making process for implementing changes. This validates their input and increases their investment in the success of the new strategies.
Regularly follow up to evaluate the effectiveness of the changes and make ongoing adjustments based on further feedback. This creates a dynamic and responsive communication strategy that adapts to your team’s evolving needs.
Step 9: Support mental well-being
Mental well-being is key to fostering open collaborative work and teamwork. As an HR professional or business leader, you must understand that supporting mental well-being is crucial in creating a positive and productive work culture in a remote setting.
Here are some ways you can support your team’s mental well-being and avoid exhaustion:
- Introduce virtual yoga sessions: Incorporate virtual yoga sessions into the workweek, and give your team members a chance to unwind, focus, and recharge. This simple yet impactful practice can help them manage stress and enhance their mental well-being.
- Offer mental health workshops: Arm your team members with coping strategies, stress management tools, and resilience-building techniques by hosting mental health workshops. This not only aids them in managing their mental well-being but also cultivates a culture of support and understanding within the team.
- Counseling services: Give access to counseling services and create a confidential space for your team members to discuss their concerns, seek professional support, and navigate challenges. This demonstrates that you value their overall well-being.
- Encourage open conversations: Break down barriers and diminish stigma by fostering open conversations about mental health within your team. You can set the tone by sharing your own experiences and challenges, creating an environment of vulnerability and empathy.
- Use team scheduling software: Support mental well-being by ensuring balanced workloads that prevent burnout and promote work-life balance. Use team scheduling software to make sure team members aren’t swamped with tasks and that their personal time is respected. This respect for boundaries can significantly alleviate stress, boost morale, and contribute to overall mental well-being.
This way, you’re creating a culture of support, understanding, and empathy.
The power of collaborative work in the remote era
HR’s role in fostering open collaborative work in remote teams is indispensable. With the strategies outlined here, HR managers can create a virtual work environment that supports trust, inclusivity, and effective teamwork by overcoming a lack of team communication.
The long-term benefits of effective communication and collaboration are manifold. When teams communicate directly and work collaboratively, they are more likely to align with organizational goals, be more productive, and have higher job satisfaction. The ripple effects extend beyond the remote teams to the organization as a whole, resulting in improved overall performance and a positive work culture.
How can you adapt and evolve to meet the collaborative work needs of your remote teams? What innovative strategies can you implement to foster a culture of communication and collaboration that thrives in the virtual world?
The answers are your key to paving the way for success.
Collaboration
12 Superb Team-Building Games and Activities You Won’t be Ashamed of
How many times have you faked an illness before team-building games? Calm down, I won’t force you to reveal this horrible truth. Let’s just admit that the majority of team-building activities suck. Those egg-dropping and hot dog eating contests… Yuck.
On the other hand, team-building activities are essential for the company’s success. In fact, the personal bonds between teammates give businesses a competitive edge. A team that can collaborate and communicate effectively is more productive, happier, and pleasant to work with. How does this work? It’s all about engagement.
Studies show that close work friendships boost employee satisfaction by 50 percent. At the same time, people are seven times more likely to be fully engaged if they have a best friend at work. Another report claims that engaged teams outperform competitors in terms of performance and profits.
Why do team-building activities matter?
Have you ever wondered why companies put so much effort into team-building activities? We get it – sometimes they’re a bit awkward, and not everyone is a fan. But here’s the truth: when done right, team-building activities can do wonders for your team and workplace.
The best team-building activities help employees bond through shared experiences, and those bonds have a big impact. When people connect and have fun together, they build stronger relationships that lead to better communication and teamwork. These activities help break down barriers and allow team members to feel more comfortable and open with each other, creating a more collaborative and trusting environment.
They also remind everyone that work isn’t just about meetings and deadlines. They provide opportunities for creativity, problem-solving, and, of course, a few laughs along the way. These experiences leave lasting memories and help to energize employees and boost morale.
So if your team tends to roll its eyes at the mention of team building, it’s time to change that mindset. By rethinking the way you approach team building, you’ll create a working environment where everyone truly enjoys working together and feels more connected to the team.
Team-building games and activities your team should try
It’s recommended not to stay in front of your screen the whole working day – you will be surprised to know that spending 7 hours per day looking at the screen equals 3 months per year!
Here come team-building games and activities to keep teams engaged and connected. They help colleagues learn more about each other – how the person sitting right next to you thinks, performs tasks, solves issues, and has fun.
Do your coworkers roll their eyes when you mention team games? The good news is that team-building activities don’t have to be embarrassing and dull. We’ve put together a list of fantastic team games and activities for you to enjoy. And none of them involve eggs being dropped into the stream.
1. Lava flow
“The floor is lava!” Remember that? Lava Flow, also called River Crossing, is a game where teams should cross the river of lava using a limited number of objects to move safely. If anyone touches the floor, they will get “burned,” and they should start from the very beginning. The first team to cross the lava river with all members on the board is the winner.
2. Murder mystery dinner

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The Murder Mystery Dinner is an interactive team game that usually repeats the most famous detective stories. Your colleagues will team up around the key goal—solving the mystery and finding the murderer. I bet some companies in your city will design a murder mystery for your team. You can also host your own mystery party to achieve a more intimate atmosphere. Either way, this team game is ideal for building problem-solving and critical-thinking skills within your squad. And for posting cool pics to Instagram afterward, for sure.
3. PowerPoint karaoke

This is a famous one when it comes to virtual team-building games.
If you want to check your employees for how they react in high-pressure situations, test out PowerPoint Karaoke, also called PowerPoint roulette. The rules are simple: each player gets a set of slides they haven’t seen before. Based on those slides, a player should give a presentation to an audience. This team-building game also improves the skill of shrinking from rotten vegetables. *Joking*
There is a team version of PowerPoint Karaoke. Allow a few minutes before the presentation for a group of colleagues to review the slides and prepare. Under the circumstances, they will be forced to think quickly and collaborate closely to perform a difficult task. To make it easier to get started, you can grab free PowerPoint templates that are available, which will help you save time instead of preparing the presentation from scratch.
4. Slideshow for team building
Slideshow is a PowerPoint Karaoke alternative. This is also one of the virtual team-building games. In this game, one player presents a story that describes an adventure or process in detail, anything from traveling to building a birdhouse (or traveling in a birdhouse). Other teammates should act as the slide show for the presentation, repeating the story in motion. The Slideshow game boosts creativity and motivates participants to think on the go. It also demonstrates how teammates can support each other during difficult tasks.
5. Truth and lie

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This activity fits into the “get to know each other” category. Each player comes up with three true facts and one lie about themselves. The lie should be believable (for instance, not something like “Chris Hemsworth followed me on Instagram”). After a teammate tells their facts, the players should discuss which one is a lie.
The Truth and Lie game gives both introverts and extroverts equal opportunities to reveal some information about themselves and get to know each other better.
6. GPS adventure

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The GPS Adventure game relies on following clues to find a hidden item with the help of GPS coordinates. Each group of teammates needs to have a GPS device that will help in searches. A moderator sets a period of time in which all participating groups must return to “base.” The clues hidden in specific geographic locations can be part of a larger puzzle that the teams should solve. As an alternative to GPS coordinates, you can also use QR codes placed around the office or neighborhood.
This team-building activity motivates teammates to collaborate for the achievement of a shared goal using a specific process where “close enough” is not good enough. GPS Adventure and its QR code variation also boost problem-solving skills in a fun and engaging way.
7. What’s my name

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This has to be one of my favorite team-building games.
Write down the name of a famous person or people of that type (nerd, football fan, rock star, etc.) on sticker paper. Then, place these tags on a team member so that they cannot see who they are. For a set amount of time, this person should ask the group leading questions to figure out what is written on the tag. What’s My Name is a great ice-breaker game for those companies where team members don’t know each other well yet.
This is also a great one for virtual team-building games.
8. Blind wine waiter

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Not without reason, numerous scientific studies show that nothing bonds people like sharing a bottle of red. The Blind Wine Waiter is a real treat for teams that face communication issues at the workplace and want to loosen up with each other.
In this game, a team of six should find, uncork, and pour a bottle of wine into a glass, with one person acting as the leader and the rest as waiters. The team gets one wine bottle, one glass and one corkscrew. Each waiter carries out no more than one element of the challenge and all of them are blindfolded. All elements are hidden in the room and should be discovered by the waiters. The challenge is that each team member can perform only one task with just one hand. For instance, if someone has found the bottle, they can’t go and find the glass too. The game is over when the leader drinks the served wine from the glass.
9. Let us guess

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This game is a version of the classic game of charades and one of the best for virtual team-building games. All participants are divided into small teams of 5–7 people. One person should demonstrate a random object to their group that doesn’t know what this object is, without speaking. The group guesses the name of the object and gets a point for each right answer. The team with the highest score wins.
10. “Turn over” for a fun team-building
Here’s a simple but super fun challenge! Lay a big sheet or tarp on the floor, and have everyone stand on it together. The goal is to flip the whole sheet over without stepping off or dragging anyone along with you. Sounds easy, right? But trust me, once everyone starts moving, it becomes a bit of a brain teaser!
This game really gets the team thinking and talking to each other. You’ll need to come up with a plan and coordinate your moves carefully to make sure everyone’s on the same page. It’s all about working together and having a good laugh while doing it. And when you finally pull it off, it’ll feel like a small victory for the whole team!
11. Circle of questions

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All participants form two circles, one inside the other. As the circles rotate in opposite directions, teammates face each other, responding to different questions. The questions should be open and introduced by a moderator. The questions become more difficult with each round. The ultimate role of the Circle of Questions activity is to connect employers on a personal level and bring together colleagues from different departments. And keep in mind that there is no wrong answer (forget about an electric exam atmosphere).
12. Frostbite

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Do you like role-playing? No, you won’t have to repeat the Fifty Shades of Grey scenario at the workplace because this is one of the “team building games.” Just imagine that you are an Arctic explorer who got caught in a storm. The team’s leader is suffering from frostbite in both hands and is unable to help the team physically. At the same time, the rest of the team is suffering from snow blindness.
The challenge is to build the tent within the allotted time. Speaking of equipment, at this game you will need a tent and blindfolds for each team. The motionless leader should assist the rest of the team verbally. Make sure to give each participant the ability to play the leader’s role.
Tips for making team-building activities a hit
Team-building activities can do wonders for boosting engagement and helping your team collaborate better. But here’s the thing – it’s not just about picking a random game and hoping for the best. To really make these activities work, you need to choose the right ones, create a positive vibe, and make sure everyone feels comfortable joining in. Here are some tips to make your next team-building experience both fun and effective:
Make it relevant
Pick activities that actually matter to your team. Think about the skills your employees want to build, communication, creativity, problem-solving, and choose games or exercises that support that. When the activities feel meaningful, people get more out of them, and the lessons stick in day-to-day work.
Keep everyone included
A great team-building session gets everyone involved – from the quiet ones to the loud personalities. Ask your team what types of activities they’d enjoy, and make sure no one feels pressured to join something they’re not comfortable with. The goal is bonding, not forcing anyone into awkward situations.
Respect boundaries
Remember, team-building is part of work, not extra homework. Avoid scheduling activities outside working hours unless it’s completely optional. And never let fun cross the line into bullying or make anyone feel left out. Everyone should leave feeling energized, not stressed or awkward.
Don’t overload
It’s tempting to pack the schedule with lots of activities, but less is usually more. A few well-chosen exercises work better than cramming in too many. This keeps energy levels high and the experience enjoyable for everyone.
Make it fun
This is the most important part – your team should actually enjoy what they’re doing. Fun helps people communicate better, feel more connected, and remember the experience long after it’s over. Mix things up with both virtual and in-person activities to keep everyone on their toes and make the day memorable.
Wrap-up
To sum up, team-building games are a good way to get your team to connect, stay productive, and work better together. The best part is that the majority of these games can be played anywhere with little or no equipment, making them ideal for on-the-go virtual team-building games.
Now you’re ready to engage your team in fun team-building games without being hated. Below are some no-brainer team games that can boost teamwork, enhance problem-solving skills, and keep your teammates connected:
- Lava Flow
- Murder Mystery Dinner
- PowerPoint Karaoke
- Slideshow
- Truth and Lie
- GPS Adventure
- What’s My Name
- Outdoor activities (paintballing, sumo wrestling, etc.)
- Blind Wine Waiter
- Let Us Guess
- Turn Over
- Circle of Questions
- Frostbite
Try experimenting to find the activity that works best for you. Which one to choose depends on your goal, the number of participants, and your preparation time. Feel free to combine serious team-building games with fun activities for the best results.
What about you? What other team games have we missed from our list?
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